Closing Out a Sales Period
Close Period is done every business day, at the end of every week, at the end of every month, and at the end of every year. This should be done on the server, and all workstations, including the server, should be out of all other StockTrac® modules before proceeding.
From the StockTrac® main menu, go into the Sales module.
Click the Close Period button or select Close Period, Close Period from the drop-down menu. In this example, the day is being closed.
The Posting Status screen will display showing a calendar for the current month.
The days in red are unclosed. If a day is closed, there will be a purple line through it.
Set the period to be closed to Day and click on the day to be closed in the calendar. Next click the Print/Close Day button.
If buyout or cash drawer information needs to be entered, those buttons will be red. The information will then have to be entered before the day can be posted.
Next a screen will display asking to preview the reports or send them to the printer.
If Preview is selected, click through the reports using the arrow buttons at the top of the report page. To obtain a paper copy of the reports, click the Printer icon at the top left of the screen.
After reviewing and printing the reports, click the Close button at the top right side of the screen.
The system will then prompt to close the period.
Click Yes to close the period and post the data.
The procedure for End of Week, End of Month, and End of Year are the same as End of Day. Also remember that when closing the year, all Year-to-Date figures will be reset.